Privacy at a Glance

We collect only the personal information needed to run the WildArt Bird Photography Awards and manage entries.

Your data is used to administer the competition, process payments, communicate with you, and share relevant updates.

Entries are judged anonymously — judges never see photographers’ personal details.

We do not sell your personal data to third parties.

Your information is stored securely and handled in line with UK data protection law.

You can access, update, or request deletion of your personal data at any time.

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Full Privacy Policy

WildArt Bird Photography Awards is an annual international photography competition operated by Freeze Frame Images Ltd ("the Promoter").

Data Controller: Freeze Frame Images Ltd 38 Bridge Street, Andover, Hampshire, SP10 1BW, United Kingdom Email: info@wabpa.com

The Promoter is the data controller responsible for your personal data.

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1. Collecting Personal Information

We may collect and process the following personal data:

• Identity data (name, date of birth)

• Contact data (email address, telephone number, address)

• Technical data (IP address, browser type, device information)

• Usage data (how you use our website and services)

• Transaction data (payment details processed securely by third-party providers)

• Communications (messages and correspondence with us)

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2. Legal Basis for Processing

We process your data under the following lawful bases:

• Contractual necessity – to administer your competition entry

• Legitimate interests – to operate, improve, and protect the competition and prevent fraud

• Consent – for marketing communications (which you may withdraw at any time)

• Legal obligation – to comply with applicable laws

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3. How We Use Your Information

We use your personal data to:

• Administer the competition

• Process payments and entries

• Communicate with you about your participation

• Send important service updates

• Send marketing communications (only where you have opted in)

• Improve our website and services

• Maintain security and prevent fraud

• Verify compliance with competition rules

If you are shortlisted or win, your name, country, and submitted images may be published in connection with the competition.

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4. Anonymous Judging

All judging is conducted anonymously. Personal data is not shared with judges at any stage of the judging process.

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5. Disclosing Personal Information

We may share your data with:

• Employees, contractors, and service providers where necessary

• Payment processors (who are PCI-compliant and handle transactions securely)

• Legal or regulatory authorities where required

We do not sell your personal data to third parties.

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6. International Data Transfers

Your data may be processed outside the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses or equivalent protections.

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7. Data Retention

We retain personal data only for as long as necessary to:

• administer the competition

• comply with legal obligations

• resolve disputes

Certain data (such as winning or shortlisted entries) may be retained for archival and promotional purposes.

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8. Security of Your Information

We implement appropriate technical and organisational measures to protect your data, including:

• secure servers and password protection

• encrypted payment processing

However, no transmission over the internet can be guaranteed to be completely secure.

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9. Your Rights

Under UK data protection law, you have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion of your data (where applicable)

• Restrict or object to processing

• Withdraw consent at any time

To exercise your rights, contact us at info@wabpa.com.

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO).

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10. Children’s Data

For entrants under the age of 18, personal data is processed with the consent of a parent or legal guardian.

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11. Cookies

Our website uses cookies to improve functionality and user experience. For more information, please refer to our separate Cookie Policy.

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12. Third-Party Websites

Our website may contain links to external websites. We are not responsible for their privacy practices.

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13. Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on this page.

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14. Contact

If you have any questions about this Privacy Policy or your personal data, please contact:

info@wabpa.com